Table of Contents

1. Introduction
2. Configure Junk Filter

Introduction

The following are instructions for configuring Microsoft Outlook 2003 to filter out JUNK when using UC Merced’s email system (UCM Mail). Junk email is legitimate but potentially unwanted email, analogous to advertisements and solicitations that arrive at your home via the US Mail. Facilities are incorporated into the UC Merced email system to manage both categories of email; some filtering is automatic, and some must be configured by the user.

The email message is not changed in any other way.

This method of JUNK tagging allows end users to choose how they wish to handle suspected JUNK - either by implementing a filter in their email client of choice, or by doing nothing.

For this reason, it is recommended that you create a filter that will automatically place suspected JUNK into a separate folder rather than directly into the trash. You can then periodically take a glance at the contents of the folder to insure that no valid email messages were marked as JUNK, and then delete the contents of the entire folder.

Configure JUNK Filter

1. Click on Tools->Rules Wizard->Client Side Rules. This may also be found at Tools->Rules and Alerts
   
2. Click New Rule
   
3. Click the radio button next to "Start from blank rule"
4. Select "Check messages when they arrive".
5. Click Next
   
6. Scroll down and choose "with specific words in the message header"
7. Under step 2 click the blue link labeled "specific words"
   
8. In the first box type "X-UCM-SBAS-Status: BULK"
9. Click Add
10. Click OK
    
11. Click Next
    
12. Choose "move it to the specified folder"
13. Under step 2 click the blue link labeled "specified"
    
14. Under your server folders choose "Junk E-mail"
15. Choose OK
    
16. Click Next
    
17. Click Next
    
18. Check "Run this rule now on messages already in "Inbox"
19. Click Finish
    
20. After it's finished cleaning up the "Inbox" folder click the rule and use the arrows at the top to move it to the bottom of the list of rules.
21. Click Finish
    

Your Microsoft Outlook is now configured to filter out JUNK. It is recommended that you periodically check your email that has been sent to the JUNK folder for valid emails. For more information on customizing your rules, please access the Microsoft Outlook Help files by pressing F1.