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Loaner Devices for International Travel

Description: 

OIT maintains a fleet of specially configured loaner devices for use by campus affiliates when traveling abroad. This program is designed to provide safe computing devices to faculty, staff, and other research personnel traveling internationally on University business.

What do I need to get this service?

The Device Loan program is open to all faculty, staff, postdoctoral scholars, and graduate student researchers who are traveling internationally on University business. Undergraduate researchers use of the program will be evaluated on a case by case basis. While availability will generally be first come, first served, where there is a conflict, the University will decide how the devices will be distributed based on the assigned risk level of the travel itinerary.

  • To reserve a device, travel must be booked and the traveler enrolled in the UC Traveler Insurance/iJet program
  • The destination of the traveler must have a security risk rating of 4 or higher from iJet program (lower security risk ratings will be considered, but may be pre-empted based on risk)
  • Devices will be loaned for a maximum of 30 days
  • Devices must be returned within 48 hours of traveler return
  • GPS location services will be turned on in all devices (where applicable)
What is included?

Use of a specially configured loaner device for up to 30 days of international travel. Device choices include MacOS/Windows laptops, iPads, and Windows tablets subject to availability. Device checkout will include consultation with OIT information security on best practices for data security when traveling abroad.

When is support for this service available?

Devices can be checked out and checked in during normal business hours. Users will be provided with a phone number for urgent information security support 24/7 while traveling.

How long does it take to get the service?

Please request a loaner device once you have booked your travel, as far in advance as possible to ensure availability. OIT requires a minimum of three business days to prepare a device for travel. Devices must be returned within two business days of your return.

Cost

Loaner devices are provided free of charge to UC Merced faculty, staff, and students on international business travel.

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