Zoom

• Only authenticated users can join meetings: The default to allow only authenticated users (anyone with a Zoom account) to join meetings has been turned on. If a user attempts to join a meeting without logging in to their Zoom account, they will receive a message to Sign In to Join the meeting. This covers those with Zoom accounts at UC Merced, at other companies or institutions, and free Zoom accounts. To view how to change this default setting see Authentication and Requiring participants to have a Zoom account to join.
• Require a password when scheduling new meetings: Any scheduled meetings will require that participants use a password to join. A password is randomly provided but can also be changed. Zoom invitations and links will include the password for all invited participants. Dial-in participants can also find the password in the Zoom invitation. See Requiring a password to join a meeting/class for more information on how to set passwords. Passwords are not required for instant meetings. 
• Screen sharing: Host Only: Participants in Zoom meetings will not be able to share screens with the meeting unless explicitly given permission by the meeting host. For more information on how to either allow or restrict participants from screen sharing go to Managing Participants in a meeting.
• Annotation: Participants in meetings will be unable to annotate on shared screens. 
• Allow participants to rename themselves (off): Participants will not be able to change their name in a meeting. The name displayed is that of the account they are joining with. 

Anyone can change the default settings for their Zoom account. Changing these settings will set the new settings for which all meetings will default to. Settings for individual meetings can be changed on a meeting-by-meeting basis if desired. Go to: https://ucmerced.zoom.us/profile/setting and log in with your UC Merced account if not already logged in. 

1. Setting is on

2. Setting is off

3. Setting has been changed from the default. Click “Reset” to return the setting to its default state.

During a meeting, there are some settings you can change as needed, all located under the Security button on the bottom bar of your Zoom meeting, as follows:

1. Lock Meeting: When checked, prevent further participants from joining the meeting.
2. Enable Waiting Room: When checked, participants joining the meeting will be placed in a waiting room, and the host will need to let them into a Zoom meeting. Directions for adding participants from the waiting room can be found below: Adding participants from a waiting room
3. Share Screen: When checked, any participants will have the ability to share their screens to the meeting.
4. Chat: When checked, the Chat option will appear for all participants.
5. Rename Themselves: When checked, participants can change the way their name is displayed in the meeting.
6. Unmute themselves: When checked, participants will have control over unmuting and muting their microphones.

Many settings can be changed for a particular meeting if desired. When scheduling the meeting, options show up as seen in the above screenshot. Some options are in the “Advanced Options” dropdown. 

1. Go to your Zoom Profile Settings and click on “In Meeting (Advanced).” 

2. Click on the toggle next to "Breakout room."

1. The next time you open Zoom, you should see a “Breakout Rooms” button

2. Chose how many breakout rooms you’d like

Dividing participants into rooms: 

3. Choose "Automatically" to have Zoom automatically divide those on the call into groups

 - OR -

4. Choose "Manually" to have Zoom manually assign participants to breakout rooms 

If you’ve chosen to automatically create groups, the groups and the participants will be listed.

1. Click "Assign" next to each breakout room to choose who you’d like in the room 

2. When you’re ready for everyone to move into the rooms they’ve been assigned to,
click “Open All Rooms.”

Once the breakout rooms are opened,

You can: 

1. Join individual rooms,

-OR-

2. Send a message to everyone in their rooms,

-OR-

3. close all of the breakout rooms.  

Participants in the breakout rooms will also see a “Ask for Help” button that will allow them to request that the host of the Zoom meeting join their room. 

1. In your Zoom meeting, click on “Share Screen,” then chose what you want to share. The choice you make will determine what attendees see.

You can: 

2.  Share your entire desktop.

-OR-

3. Share a particular program.

-OR-

4. Share a virtual whiteboard.

1. Click on "Sign in with SSO."

2. Type "ucmerced" into the "Company Domain" text box

3. Click "Continue."

1. Go to the Zoom menu 

2. Click "Check for Updates."

1. Click "Update"

1. When you are scheduling your meeting, click “Advanced Options.”

2. Check “Mute participants on entry.”

 If you have already started your meeting and need to mute participants, 

1. Click “Manage Participants” in the bottom of the Zoom window.

2.Click  “More” 

3. Click on “Mute Participants on Entry” 

1. Start your video during any Zoom meeting by clicking on “Start Video” on the Zoom toolbar.

2.You can also click on the “^” next to the Start Video button to choose which camera you’d like to use.

1. Click on “Manage Participants”

You can: 

2. “Mute All”  

-OR-

3.You can also “Unmute All”

-OR-

4.Mute individual participants by hovering over their name. 

Typing, pets, kids, and sneezes can all make for a distracting meeting experience. It’s best to mute your microphone until you need to talk and leave unmuted only until you’re finished talking.

1. You can mute your microphone by clicking on the “Mute” icon in the Zoom toolbar.

2. Click the "Unmute" button that appears when you are muted to talk again.

1. When you are scheduling your meeting, you can find this setting under “Advanced Options”

2. To turn off the default (requires anyone joining the meeting to have a Zoom account), uncheck  “Only authenticated users can join"

3. The default setting is "Sign in to Zoom" which will require anyone trying to join the meeting to have a Zoom account. Participants can join from any Zoom account belonging to any company or institution, or a fee Zoom account.

4. To allow ONLY those with a UC Merced email address to join, make sure the “Only authenticated users can join: Sign in to Zoom” is checked AND select "Only UC Merced Zoom Accounts" from the drop down.

Anyone who joins the call will see the following message if they are not signed in to a Zoom account.

1. When you are scheduling your meeting, you can find this setting under “Advanced Options”  

2. Check “Enable Waiting Room”

Anyone who joins the call will see the following message.

When someone joins a meeting that has a waiting room, the host of the meeting will get a pop up and can chose to Admit the participant. 

If you miss the pop-up or want to see who’s in the waiting room:

1. Click on "Manage Participants"

2. Click Admit next to the name of the person you want to admit. 

If you wish to remove someone from your in progress meeting:

1.Click “Manage Participants”

2. Hover over the name to click on the “More” button.

3.Click on “Remove”

You will be prompted to confirm that you want to remove the participant. 

1. When you have the Zoom app open, click on the gear icon.

2. In the upper right-hand corner to open you options. Click on “Virtual Background” 

3.  Then you can add your own photo by clicking on the “+”

 - OR -

4. Chose from one of the provided photos or previous photos you have added.

5. Once you set a virtual background, it will appear for all of your meetings. You can disable it again by following the above instructions and clicking on “None” if you’re not in a meeting.

1.If you wish to turn your virtual background off or change it for a particular meeting, click on the “^” next to “Start/Stop Video”

2. Click on “Choose Virtual Background” to be taken to the screen above.

Start by heading to your Zoom settings in the web interface: https://ucmerced.zoom.us/profile/setting

1. Click on "In Meeting (Basic)".

2. Scroll down a little bit to find the "Nonverbal feedback" line and click the toggle so it is on.

3. Toggle on "Meeting Reactions".

Anyone who joins the Zoom meeting can open up the Reactions panel to see the options above and click on them to provide feedback during the meeting.

In order to allow another person to schedule on your behalf, you must first establish Delegate Access within Outlook to give them permission to schedule on your Calendar and send Zoom invitations via email.

•Establishing Delegate Access in Outlook 2016 on Windows 10

•Establishing Delegate Access in Outlook 2016 on Mac

1.Log into your Zoom profile at: https://ucmerced.zoom.us/profile

2. Click on  Settings and scroll down until you see "Schedule Privilege."

3. Add the e-mail address of the person you wish to be your delegate.

4. Click "Assign."

Delegates should follow these steps in order to schedule a Zoom meeting on the delegator's behalf. If the delegate cannot see the delegator's calendar, please see the above for setting up delegate access in Outlook. You may need to restart Outlook after delegate access is established to see the delegator's calendar.

1. In Outlook, click on the checkbox next to the name of the delegator under "My Calendars."

2. Right-click on the delegator's calendar, which should show up on the right side of your own calendar, and click "New Appointment."

1. Enter your meeting title.

2. Click on "Add a Zoom Meeting."

1. Click on https://ucmerced.zoom.us/profile/setting to access your Zoom Profile Settings.
2. Click on the Recording tab.
3. Click on the toggle to the right of Cloud recording to ensure it is on.

1. During your Zoom meeting, click on Record.
2. Click Record to the Cloud to begin recording.
3. Clicking Stop Recording or ending the meeting will stop the recording, and it will automatically begin uploading to Kaltura. By default, Zoom will email you when this process is completed.

1. If you have not enabled Kaltura Media Gallery in your CatCourses course, please see our guide on Enabling Hidden LTI Tools in CatCourses.

2. In the Kaltura Media Gallery, click + Add Media.

3. Check the box next your Zoom recording(s).

4. Click Publish.

The video is now available for students to watch in the Kaltura Media Gallery navigation item. You can also embed the video in other parts of your CatCourses site, such as Pages, Discussions, and Assignments. Please see our guide: Embedding a Kaltura Video in CatCourses for a step-by-step guide.

1. Click on https://ucmerced.zoom.us/profile/setting to access your Zoom Profile Settings.
2. Click on "In Meeting (Advanced)".
3. Click on the toggle to the right of Cloud recording to ensure it is on.
4. Click Save.

1. During your Zoom meeting, click on Live Transcript
2. Click on "Enable Auto-Transcription" to enable the built-in machine-generated transcription.
3. Alternatively, you can click on "Assign a participant to type" for a live captioner to manually type captions OR
4. "I will type" if you as host, will be manually typing the captions OR
5. If you have a license with a third-party captioning service, you can click on "Copy the API token," which you will then provide to the third-party service to connect to your meetings.

1. Click on https://ucmerced.zoom.us/profile/setting to access your Zoom Profile Settings.
2. Click on "In Meeting (Basic).
3. Scroll until you see the "Polling" option and click on the toggle to the right to turn it on.

1. Go to your course in CatCourses and click on Zoom in the course navigation menu.
2. Create your Zoom meeting for your class as you normally would and save it. We do recommend checking the "Only authenticated users can join" option as this will ensure student names and email addresses are associated to their poll responses.

3.Go to https://ucmerced.zoom.us/meeting and click on the title of the meeting you just created.

4. Scroll to the bottom o the page and click on "Add" under the "Poll" heading.

5. You can add as many questions and answers as you like and give your poll a title.

6. Click "Save".

You can add additional polls if you would like. This is helpful when you want to ask questions at different times during your meeting.

When you have your Zoom meeting, a button labeled Polling will show up in the meeting bar and you will click on this to start the poll. If you made multiple polls, you will be able to choose which one you want to use. Results are saved automatically.

1. When the meeting is over, go back to your course in CatCourses and click on the Zoom navigation item.

2. Click on "Previous Meetings".

3. Click on "Report" next to the meeting you want to see the poll results for.

4. Click on "Poll Report". You'll be able to view the responses of the poll as well as download an excel file with responses by clicking on "Export as CSV File".

1. Start by heading to your Zoom settings in the web interface: https://ucmerced.zoom.us/profile/setting
2. Click “Join different meetings simultaneously on desktop” (under “In Meetings (Basic))” to turn on this feature.
3. To join the first meeting, you can join by either clicking the Join button, using the join URL, or by entering the meeting ID.
4. For each additional meeting you want to join, you will need to use the join URL in your browser and Zoom will automatically launch the meeting.

Note: This feature doesn't allow you to host multiple concurrent meetings at the same time.